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FOCUS Brands Careers

Careers

JOB TITLE: Office Manager

BRAND: FOCUS Brands

LOCATION: Atlanta, GA

Our Office Manager is the glue that holds us together.  He/ She will be the voice of reason and calm when things go awry.  The ideal person for this position will have demonstrated experience managing and coordinating office needs within a corporate environment.  He/ She must be able to manage up and their subordinates successfully.  Above all they are a team player with a passion for achieving results.

 DUTIES AND RESPONSIBILITIES

  •  Responsible for all daily functions of managing our facilities.
  • Maintain office physical appearance to create professional image to visitors.
  • Have a professional “A Player” Administrative Services (Front Desk) team.
  • Submit and follow up on all property management service requests.
  • Arrange for the repair on all building items not handled by property management and maintain light bulb inventory for lights not handled by property management.
  • Maintain all office equipment and supplies with 0% down-time or outages creating an environment where employees can do their jobs most efficiently.
  • Ensures the Front Desk sorts and distributes U.S. Mail into Support Center employee mailboxes; prepare all outgoing mail and deliver to mail pickup area by 12:30 daily.
  • Ensure the Ambassador of First Impressions (receptionist) notifies employees of package deliveries.
  • Keep adequate snack rack supplies to maintain snack racks on all floors; deposit funds; and have donation check to Atlanta Pet Rescue issued.
  • Accurately maintain employee directories and other appropriate files on S/Shared Services/Forms and Information.
  • Order and oversee the printing of all office stationery and business cards.
  • Update employee mailboxes and nameplates as changes occur.
  • Coordinate a recycling program to ensure a neat and tidy workplace as well as send a message that we are an active participant in improving our environment.
  • Plan and implement moves (internal and relocations), remodels, furniture and equipment ordering; determine seating assignment for new hires.
  • Plan and execute employee events (specifically Purge the Files Day) and decorate Support Center for holiday events to provide a fun office atmosphere.
  • Codes invoices accurately and give to Accounting in a timely manner.
  • Maintain G&A, budget and job description manuals.
  • Impact the bottom line by seeking out cost savings opportunities and process improvements on existing systems and procedures.
  • Handle purchases/leases on all office equipment.
  • Maintain high rapport with vendors (Highwoods, FedEx, Ricoh, Pitney Bowes, Staples, Aramark, Coca-Cola, hightail.com, Iron Mountain) to ensure the best possible service and pricing for FOCUS Brands.
  • Perform cost-saving analysis on all major vendors annually to ensure we are getting the best possible price for necessary services and supplies.
  • Ensure that confidential information is treated as such.
  • Demonstrate teamwork by assisting fellow employees when called upon and volunteering your time when personal workload permits.
  • Be responsive to unanticipated requests.

POSITION REQUIREMENTS

  • A minimum of five years’ experience as an Office Administrator
  • Excellent written and oral communication skills
  • Highly proficient with MS Office products
  • A strong attention to detail
  • A commitment to delivering quality results
  • A minimum of an Associate’s Degree
  • Demonstrate FOCUS Brands Values and Behaviors and by a neat appearance

 

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